Auction Agreement for Thailand National Winners
Thailand Bidding Instructions and Pricing
The 2024 ACE National Winner Internet Auction is sponsored by The Alliance for Coffee
Excellence, Inc. (ACE) and Aroma Group. If assistance is required during the auction please contact kathia@cupofexcellence.org, or erwin@cupofexcellence.org
Acceptance of Terms and Conditions
Your participation in this auction indicates your review and agreement to the following bidding instructions. Should you purchase any ACE National Winner coffee at this auction, in a buying group or through a secondary channel you agree to the use and restrictions of the ACE National Winner® mark. Any misuse of this mark may be cause for legal proceedings.
Auction Opening Date and Times
Bidding will open on August 19th 2024 at 9:00 AM EDT (New York)
Bidding will close on August 23th 2024 at 17:00 or 5:00 PM EDT (New York)
Your opening and closing time may vary depending on your location-please check based on 9:00 AM EDT (New York)
Coffee Lots
The 4 coffee lots being offered for sale as ACE National Winners through this internet auction have scored between 85+ by the international jury during the final stage of the Cup of Excellence competition held in Thailand during the week of July 3rd to July 5th 2024.
Bidding for these lots is only available through the ACE National Winner Platform on the Alliance for Coffee Excellence website. Each lot is separate and distinct. Samples of all lots have been made available in advance of the auction- it is the responsibility of the bidder to determine quality and appropriate value.
Auction Pricing
Pricing for the lots are figured in (USD) dollars and cents per pound. Bidding calculations and fees will be based on a close estimate of export pounds after milling and packing the coffees. An opening/reserve price of $5.00 USD per pound for lots that scored 85 + points, has been set by Salvadoran Coffee Institute as representative of the winning farmers for lots. All opening bids on all lots must be equal to or greater than the opening/reserve price. Incremental bids must be $.10 (ten cents) per pound or any amount greater than $.10 (ten cents) per pound.
Bidding, Opening and Closing
All lots will open and close together on the set date and time regardless of bidding activity.
There will be a clock on the site indicating the remaining hours and minutes. A bidder may place multiple or single bids on any or all lots during the open auction until the auction closes. Once the auction software indicates FINISHED it will not accept any more bids. A PENDING notification does not end the auction.
Proxy and Auto Bids
An auto-bid or proxy feature is available to any bidder wishing to allow the software to place their next highest bid. A bidder can place a high bid on any coffee lot using the auto-bid function. The software will then place a ten cent higher bid above a competitive bid until the auto bid price is reached. The software will not place any higher auto-bid amount unless there is a competitive bid for that lot. Each Bidder will be able to view the current high bid for a Lot at any time during the Auction. Individual bids once accepted by the auction software, may not be revoked or withdrawn. However, you may cancel an auto-bid to prevent the system from placing further bids on your behalf.
Packing Fee
Thailand National Winners coffees are vacuum packed in cartons each containing 2 (two) 15kg bags. Successful bidders will be charged $.20 (twenty cents) per pound mandatory fee for vacuum packing. Bidding calculations and vacuum packing fee are based on actual pounds after milling and packing the coffees. The number of 30kg boxes as well as the weight in pounds will be shown.
Communication During and After Auction
Each Bidder will log in using his/her confidential password. All bids will be identified during the auction with a bidding number not a company name. During the auction the software will communicate any outbids, any auction issues, notifications or final successful bids using the email address registered for that bidder. It is the bidder’s responsibility to ensure that the registered email is correct. Contact ACE staff for verification if uncertain.
Posting the Results
30 minutes or earlier after the end of the auction successful bidders will be identified by their company names. The auction results will be posted on the ACE website. Buying group members and their company identification is the responsibility of the actual bidder. Buyers can also be added at a later date.
To modify & add names of winning bidders on the ACE website please email
costel@cupofexcellence.org once the auction has concluded.
Payment and Shipping Requirements for Thailand ACE National Winner Internet Auction
The 2024 ACE National Winner Sales Platform is sponsored by The Alliance for Coffee Excellence, Inc. (ACE) and Aroma Group. If assistance is required immediately following the auction please contact, kathia@cupofexcellence.org or erwin@cupofexcellence.org
Acceptance of Terms and Conditions
Your participation in this auction indicates your review and agreement to the following terms. Should you purchase any ACE National Winner coffee at this auction you agree to the terms and conditions of purchase and shipping included in this agreement. Any buyer of any ACE National Winner coffee through the auction or through a secondary channel agrees to the use and restrictions of the ACE National Winner® mark. Any misuse of this mark may be cause for legal proceedings.
Coffee Lots
The 4 coffee lots being offered for sale as ACE National Winners through this internet auction have scored 85+ by the international jury during the final stage of the Cup of Excellence competition held in Thailand during the week of July 3rd to July 5th 2024.
Bidding for these lots is only available through the ACE National Winner Platform on the Alliance for Coffee Excellence website. Each lot is separate and distinct. Samples have been made available. It is the responsibility of the bidder to determine quality and appropriate value.
Packing Information
Thailand National Winners coffees are vacuum packed in cartons each containing 2 (two) 15kg bags. Successful bidders will be charged $.20 (twenty cents) per pound mandatory fee for vacuum packing. Bidding calculations and vacuum packing fee are based on actual pounds after milling and packing the coffees. The number of 30kg boxes as well as the weight in pounds will be shown.
Financial Responsibility for Payment
The individual bidder placing the highest bid at the close of the auction is responsible for the financial payment to the exporter of the entire lot. The exporter may approve multiple payments and multiple shipping instructions for a single lot but only if the successful bidder requests the approval and submits all of the shipping instructions within 7 days of the auction. If the exporter or the country partner denies the request for any reason the bidder will be held liable for the entire payment regardless of group purchase. If a lot is split and sent to more than one destination the buyer will be responsible for any additional costs or fees associated with that export. It is expected by the lead bidder in the auction to collaborate with the exporter facilitating communication and expediting the payment process in the case any setbacks regarding payment or complications in communicating with other buyers from the group are encountered.
Payment Requirements
Full payment of the lot(s)and the packing fee(s) is required prior to shipment unless other requests are made in writing and approved in advance. Cash against documents must also be approved in advance of the auction. Prepayment of the lot is required if moved to another exporter to be shipped. Shipment, quality and delivery responsibility will revert to new exporter.
Full payment is due 30 (thirty) days after the close of the auction regardless of ship date or method. A minimum 2% monthly late fee may be charged for any lots not paid within 30 days.
Shipping Requirements
Shipping instructions are to be sent to K.V.N. Import Export (1991) Company Limited within 7 (seven) days of the close of the auction by the successful bidder or the bidder’s designated importer. Bidders can nominate any importer. A cooperating importer is recommended. These can be found on the ACE website at www.allianceforcoffeeexcellence.org
All Lots must be shipped within 45 days of the auction. No claim may be made to the exporter, farmer, Alliance for Coffee Excellence or Salvadoran Coffee Institute on any ACE National Winner lot shipped after 45 days.
ACE National Winner lots for Thailand are shipped terms (FOB for Sea shipping FCA Suvarnabhumi Airport for Air shipping recommended)*, net weight and applicable fees- airfreight is available at an extra cost and can be coordinated by the exporter.
Lots will be shipped as per the instructions and at the cost of the successful bidder. Any changes that result in extra fees will be paid by the buyer.
If a lot is split between several buyers and sent to more than one destination, all additional buyers of said lot will be charged with an extra fee per shipment to cover the additional administrative costs associated with the export depending on the transport mode:
Air cargo: $215.00 USD
Sea freight: $215.00 USD
THE EXPORTER
Thailand ́s nominated exporter is:
Exporter Name: K.V.N. Import Export (1991) Company Limited
Exporter Address: 374 Chok Chai Road, Ladprao, Bangkok 10230, THAILAND
Exporter Contact Name: Yoovarrind (Na), Woradanai Singhadeja (Golf)
Exporter Phone numbers: +66800701565
Exporter Email Address: interbusiness@aromathailand.com ; woradanaisin@aromathailand.com
Copy to: gary@cupofexcellence.org, kathia@cupofexcellence.org gabriela@cupofexcellence.org,
Box Dimensions:
All buyers must contact the exporter, coordinators and ACE within 7 days of the close of the auction.
Modification of this Agreement
The Management of Alliance for Coffee Excellence have the right to modify this Agreement and any policies affecting the website. Any modification is effective immediately upon posting to the website or distribution via electronic mail. Your continued use of the auction or website following the notice of any modification shall be deemed your acceptance of the modification(s).
Indemnification, Claims and Disclaimer
Use of this internet auction and ACE website is at the bidder’s own risk. Bidders agrees not to hold the Alliance for Coffee Excellence, Aroma Group, the provider of software, internet services or telecommunications companies for any consequential, incidental and/or liquidated damages if any that may result from or is claimed to result from, the bidder’s participation in the auction. The winning coffees have been selected and scored in blind cuppings. ACE assumes the farm information is correct and up to date but is not responsible should some information change before or after the auction. Bidders should assess the value of each coffee based on quality in the cup and its appropriateness for their company. Farm information is for educational purposes only but can be used to help sell the winning coffees. All quality claims must be made within 15 days of delivery as per the Green Coffee Association of NYC ruling but no claim can be made on any coffees shipped more than 45 days after the close of the auction. Should a claim arise, a neutral arbitration panel will be assembled to assess the claim. Bidding at this auction represents a contract to purchase the coffee. Should a buyer default on payment legal remedies will be undertaken.
If a coffee sent via courier service is returned or destroyed due to the lack of response, or inability on the part of the buyer to provide documents required by customs, the costs derived from the return or destruction of the coffee must be covered by the buyer.
For any quality claims, ACE must be contacted directly before any public statements/ posts/social media articles or any related matters are published to a general audience. A resolution will be amicably sought after between ACE, in-country partner, buyer, and exporter. Any public statements/ posts/ social media articles or any other general audience published before contacting ACE will result in a void quality claim process. ACE reserves the right to have the final resolution in any quality claim.
Should a buyer not abide by the bidding agreement, ACE reserves the right to refuse that buyer participation in future auctions.