Auction Agreement for Brazil National Winners
Payment and Shipping Requirements for Brazil ACE National Winner Internet Auction
The 2023 ACE National Winner Sales Platform is sponsored by The Alliance for Coffee Excellence, Inc. (ACE)
and Brazil Specialty Coffee – BSCA. If assistance is required immediately following the auction please
contact, erwin@cupofexcellence.org, or kathia@cupofexcellence.org
Acceptance of Terms and Conditions
Your participation in this auction indicates your review and agreement to the following terms. Should you
purchase any ACE National Winner coffee at this auction you agree to the terms and conditions of
purchase and shipping included in this agreement. Any buyer of any ACE National Winner coffee through
the auction or through a secondary channel agrees to the use and restrictions of the ACE National Winner®
mark. Any misuse of this mark may be cause for legal proceedings.
Coffee Lots
The 6 coffee lots being offered for sale as ACE National Winner through this internet auction has scored
85+ by the international jury during the final stage of the Cup of Excellence competition. The designated
coffees were blindly cupped from October 24th and October 28th by 18 International Judges designated
by ACE, at Três Pontas/Minas Gerais, with Eduardo Ambrocio as the head judge.
Bidding for these lots is only available through the ACE National Winner Platform on the Alliance for Coffee
Excellence website. Each lot is separate and distinct. Samples have been made available. It is the
responsibility of the bidder to determine quality and appropriate value.
Packing Information
The Brazil National Winners coffees are vacuum packed in cartons each containing 2 (two) 15kg bags.
Successful bidders will be charged $0.20 (twenty cents) per pound mandatory fee for vacuum packing.
Bidding calculations and vacuum packing fee are based on actual pounds after milling and packing the
coffees. The number of 30kg boxes as well as the weight in pounds will be shown.
Financial Responsibility for Payment
The individual bidder placing the highest bid at the close of the auction is responsible for the financial
payment to the exporter of the entire lot. The exporter may approve multiple payments and multiple
shipping instructions for a single lot but only if the successful bidder requests the approval and submits
all of the shipping instructions within 7 days of the auction. If the exporter or the country partner denies
the request for any reason the bidder will be held liable for the entire payment regardless of group
purchase. If a lot is split and sent to more than one destination the buyer will be responsible for any
additional costs or fees associated with that export.
It is expected by the lead bidder in the auction to collaborate with the exporter facilitating
communication and expediting the payment process in the case any setbacks regarding payment or
complications in communicating with other buyers from the group are encountered. Should there be
any default from the additional group bidders, the lead bidder must assume financial responsibility for
the defaulted coffee if no interested buyers are found.
Payment Requirements
Full payment of the lot(s)and the packing fee(s) is required prior to shipment unless other requests are
made in writing and approved in advance. Cash against documents must also be approved in advance of
the auction. Prepayment of the lot is required if moved to another exporter to be shipped. Shipment,
quality and delivery responsibility will revert to new exporter.
Full payment is due 30 (thirty) days after the close of the auction regardless of ship date or method. A
minimum 2% monthly late fee may be charged for any lots not paid within 30 days.
All the fees or expenses generate in the bank of the buyer for make the transaction of payment have to
be pay it for the buyer.
BENEFICIARY: COOPERATIVA DOS CAFEICULTORES DA ZONA DE TRES PONTAS LTDA. - COCATREL
ACCOUNT/IBAN: BR9360701190015030000000018C1
BENEFICIARY BANK: ITAÚ UNIBANCO S.A.
SWIFT CODE: ITAUBRSP
INTERMEDIARY BANK: J.P. MORGAN CHASE BANK, N.A.
SWIFT CODE: CHASUS33
ACCOUNT NR: 544705690
All buyers must contact the exporter, coordinators and ACE within 7 days of the close of the auction.
Shipping Requirements
Shipping instructions are to be sent to exporter within 7 (seven) days of the close of the auction by the
successful bidder or the bidder’s designated importer. Bidders can nominate any importer. A cooperating
importer is recommended. These can be found on the ACE website at
www.allianceforcoffeeexcellence.org
All Lots must be shipped within 45 days of the auction. No claim may be made to the exporter, farmer,
Alliance for Coffee Excellence or BSCA on any ACE National Winner lot shipped after 45 days.
ACE National Winner lots for Brazil are shipped as EXW (Ex-works) net weight and applicable fees-
airfreight is available at an extra cost and can be coordinated by the exporter.
Lots will be shipped as per the instructions and at the cost of the successful bidder. Any changes that
result in extra fees will be paid by the buyer.
THE EXPORTER
Brazil nominated exporter is:
1. Exporter Name: Cooperativa dos Cafeicultores da Zona de Três Pontas - Ltda
2. Exporter Tax ID: 25.266.685/0046-45
3. Exporter Address: Av Ipiranga, 1745 Anexo I, Santa Margarida. Três Pontas - MG - BRAZIL. CEP: 37190-
000
4. COE Coffee Warehouse Address: Rodovia MG 167, KM 17, S/N, Zona Rural, Três Pontas, MG, Postal
Code: 37190-000
5. Exporter Contact Name: Ian Andrea, Yris Mendonça
6. Exporter Phone numbers: +55 35 99736-1765
7. Exporter Email Address: trade@cocatrel.com.br
8. Copy to: gary@cupofexcellence.org, kathia@cupofexcellence.org,
gabriela@cupofexcellence.org, vinicius@bsca.com.br, chris@bsca.com.br, events@bsca.com.br
Box Dimensions: 55cm X 35cm X 26cm
All buyers must contact the exporter, coordinators and ACE within 7 days of the close of the auction.
Any additional costs and/or special requests will be charged to buyers. The buyer is responsible for
always keeping the ACE team looped in all communications related to COE with the exporter.
Modification of this Agreement
The Management of Alliance for Coffee Excellence have the right to modify this Agreement and any
policies affecting the website. Any modification is effective immediately upon posting to the website or
distribution via electronic mail. Your continued use of the auction or website following the notice of any
modification shall be deemed your acceptance of the modification(s).
Indemnification, Claims and Disclaimer
Use of this internet auction and ACE website is at the bidder’s own risk. Bidders agrees not to hold the
Alliance for Coffee Excellence, in BSCA, the provider of software, internet services or telecommunications
companies for any consequential, incidental and/or liquidated damages if any that may result from or is
claimed to result from, the bidder’s participation in the auction. The winning coffees have been selected
and scored in blind cuppings. The winning farm and the specific coffee lot information is submitted by
each farmer and is not known to the public until the winning coffees have been disclosed following the
international stage cuppings held in the GCCs. ACE assumes the farm information is correct and up to
date but is not responsible should some information change before or after the auction. Bidders should
assess the value of each coffee based on quality in the cup and its appropriateness for their company.
Farm information is for educational purposes only but can be used to help sell the winning coffees. All
quality claims must be made within 15 days of delivery as per the Green Coffee Association of NYC ruling
but no claim can be made on any coffees shipped more than 45 days after the close of the auction. Should
a claim arise, a neutral arbitration panel will be assembled to assess the claim. Bidding at this auction
represents a contract to purchase the coffee. Should a buyer default on payment legal remedies will be
undertaken.
For any quality claims ACE must be contacted directly before any public statements/ posts/ social media
articles or any related matters are published to a general audience. A resolution will be amicably sought
after between ACE, in-country partner, buyer and exporter. Any public statements/ posts/ social media
articles or any other general audience published before contacting ACE will result in a void quality claim
process. ACE reserves the right to have the final resolution in any quality claim.
Should a buyer not abide by the bidding agreement, ACE reserves the right to refuse that buyer
participation in future auctions
Brazil Bidding Instructions and Pricing
The 2023 ACE National Winner Internet Auction is sponsored by The Alliance for Coffee Excellence, Inc.
(ACE) and Brazil Specialty Coffee – BSCA. If assistance is required during the auction please contact
erwin@cupofexcellence.org, or kathia@cupofexcellence.org
Acceptance of Terms and Conditions
Your participation in this auction indicates your review and agreement to the following bidding
instructions. Should you purchase any ACE National Winner coffee at this auction, in a buying group or
through a secondary channel you agree to the use and restrictions of the ACE National Winner® mark. Any
misuse of this mark may be cause for legal proceedings.
Auction Opening Date and Times
Bidding will open on December 4th, 2023 at 9:00AM EST (New York)
Bidding will close on December 8th, 2023 at 17:00 or 5:00PM EST (New York)
Your opening and closing time may vary depending on your location-please check based on 9:00AM EST
(New York)
Coffee Lots
The 6 coffee lots being offered for sale as ACE National Winner through this internet auction have scored
85+ by the international jury during the final stage of the Cup of Excellence competition. The designated
coffees were blindly cupped from October 24th and October 28th by 18 International Judges designated
by ACE, at Três Pontas/Minas Gerais, with Eduardo Ambrocio as the head judge.
Bidding for these lots is only available through the ACE National Winner Platform on the Alliance for Coffee
Excellence website. Each lot is separate and distinct. Samples of all lots have been made available in
advance of the auction- it is the responsibility of the bidder to determine quality and appropriate value.
Auction Pricing
Pricing for the lots is figured in (USD) dollars and cents per pound. Bidding calculations and fees will be
based on a close estimate of export pounds after milling and packing the coffees. An opening/reserve
price of $5.00 USD per pound for lots that scored 85 + points, has been set by BSCA as representative of
the winning farmers for lots. All opening bids on all lots must be equal to or greater than the opening/
reserve price. Incremental bids must be $0.10 (ten cents) per pound or any amount greater than $0.10
(ten cents) per pound.
Bidding, Opening and Closing
All lots will open and close together on the set date and time regardless of bidding activity. There will be
a clock on the site indicating the remaining hours and minutes. A bidder may place multiple or single bids
on any or all lots during the open auction until the auction closes. Once the auction software indicates
FINISHED it will not accept any more bids. A PENDING notification does not end the auction.
Proxy and Auto Bids
An auto-bid or proxy feature is available to any bidder wishing to allow the software to place their next
highest bid. A bidder can place a high bid on any coffee lot using the auto-bid function. The software will
then place a ten cent higher bid above a competitive bid until the auto bid price is reached. The software
will not place any higher auto-bid amount unless there is a competitive bid for that lot. Each Bidder will
be able to view the current high bid for a Lot at any time during the Auction. Individual bids once accepted
by the auction software, may not be revoked or withdrawn. Buyers are fully responsible for the bids placed
and must comply and accept their set purchased price during the auction should they result winners of
the lot. However, you may cancel an auto-bid to prevent the system from placing further bids on your
behalf.
Should a tie be encountered at the conclusion of the auction (if 2 or more buyers have placed the same
autobid highest bid price) the winner will be considered the bidder who first set the autobid.
Packing Fee
The Brazil National Winners coffees are vacuum packed in cartons each containing 2 (two) 15kg bags.
Successful bidders will be charged $0.20 (twenty cents) per pound mandatory fee for vacuum packing.
Bidding calculations and vacuum packing fee are based on actual pounds after milling and packing the
coffees. The number of 30kg boxes as well as the weight in pounds will be shown.
Communication During and After Auction
Each Bidder will log in using his/her confidential password. All bids will be identified during the auction
with a bidding number not a company name. During the auction the software will communicate any
outbids, any auction issues, notifications or final successful bids using the email address registered for
that bidder. It is the bidder’s responsibility to ensure that the registered email is correct. Contact ACE staff
for verification if uncertain.
Posting the Results
30 minutes or earlier after the end of the auction successful bidders will be identified by their company
names. The auction results will be posted on the ACE website. Buying group members and their company
identification is the responsibility of the actual bidder. Buyers can also be added at a later date.