Auction Agreement for Brazil
Payment and Shipping Requirements for Brazil
Cup of Excellence Internet Auction
The 2022 Cup of Excellence Internet Auction is sponsored by The Alliance for Coffee Excellence, Inc. (ACE)
and Brazil Specialty Coffee - BSCA. If assistance is required immediately following the auction please
contact darrin@cupofexcellence.org, kathia@cupofexcellence.org or david@mcultivo.com
Acceptance of Terms and Conditions
Your participation in this auction indicates your review and agreement to the following terms. Should you
purchase any Cup of Excellence coffee at this auction you agree to the terms and conditions of purchase
and shipping included in this agreement. Any buyer of any Cup of Excellence coffee through the auction
or through a secondary channel agrees to the use and restrictions of the Cup of Excellence® mark. Any
misuse of this mark may be cause for legal proceedings. It is the responsibility of the bidder to determine
quality and appropriate value. Bidders should assess the value of each coffee based on quality in the cup
and its appropriateness for their company. Farm information is for educational purposes only but can be
used to help sell the winning coffees.
Coffee Lots
The 24 coffee lots being offered for sale through this internet auction were designated Cup of Excellence
(COE) winners at the 2022 Brazil competition. The designated coffees were blindly cupped through the
following process:
Preselection stage: September 12th – September 22nd with the 13 National Judges, at Patrocinio/Minas
Gerais, with Erwin Mierish as the head judge.
National stage: October 17th – October 21st with the 13 National Judges at Patrocinio, with Erwin Mierish
as the head judge.
International stage: October 25th – October 28th with the 17 International Judges at Patrocinio/Minas
Gerais, with Erwin Mierish as the head judge.
No other coffee can be sold using this designation. Online bidding for any Cup of Excellence lots is only
available through this website. Each lot is separate and distinct. The top 3 lots scoring 90+ points have
already been separated into 2 distinct lots labeled A and B. Samples have been made available.
Packing Information
The Brazil Cup of Excellence coffees are vacuum packed in cartons each containing 2 (two) 15kg bags.
Successful bidders will be charged $.20 (twenty cents) per pound mandatory fee for vacuum packing in
addition to the per pound cost of the auction price for each lot. Bidding calculations and vacuum packing
fee are based on actual pounds after milling and packing the coffees. The number of 30kg boxes as well
as the weight in pounds will be shown. A broken seal on any vacuum package does not automatically
warrant a claim or indicate a quality change.
Financial Responsibility and Group Bidding
The individual bidder placing the highest bid at the close of the auction is responsible for the financial
payment to the exporter of the entire lot. Individual bids once accepted by the auction software, may not
be revoked or withdrawn. The exporter may approve multiple payments and multiple shipping
instructions for a single lot but only if the successful bidder requests the approval and submits all of the
shipping instructions within 7 days of the auction. If the exporter or the country partner denies the
request for any reason the bidder will be held liable for the entire payment regardless of group purchase.
If a lot is split and sent to more than one destination the buyer will be responsible for any additional costs
or fees associated with that export.
In a situation where the farmer is responsible for the payment of the transport, it is expected the winning
bidder will designate a shipping method which will not substantially affect the costs the farmer is charged
within the origin country to deliver the coffee to the shipping facility such as but not limited to: port,
airport, third party designated exporter. The management of the Cup of Excellence program has the right
to seek and provide the winning bidder fair shipping options considered equative for the selling and buying
parties.
The responsibilities of the lead bidder of a buyer group are to review, approve and socialize all terms
and conditions with each member of their buying group. This bidder agreement is only sent to those
registered to bid in the auction, if the members of your buying group are not registered for the auction
the lead bidder is required to share the agreement to get each member’s approval. It is required that
the lead bidder in the auction to collaborate with the exporter facilitating communication and
expediting the payment process if any setbacks are encountered regarding payment or complications in
communicating with other buyers from the group. Should there be any default from the additional
group bidders, the lead bidder must assume financial responsibility for the defaulted coffee if no
interested buyers are found
Payment Requirements
Full payment of the lot(s)and the packing fee(s) is required prior to shipment unless other requests are
made in writing and approved in advance. Cash against documents must also be approved in advance of
the auction. Prepayment of the lot is required if moved to another exporter to be shipped. Shipment,
quality and delivery responsibility will revert to new exporter.
Full payment is due 30 (thirty) days after the close of the auction regardless of ship date or method. A
minimum 2% monthly late fee may be charged for any lots not paid within 30 days.
All the fees or expenses generate in the bank of the buyer for make the transaction of payment have to
be pay it for the buyer.
Account with: Jpmorgan Chase Bank
Swift Code: CHASUS33
Beneficiary Bank Itaú Unibanco S.A.
Swift Code: ITAUBRSP
Beneficiary Customer: SANCOFFEE COOPERATIVA P C E SA
Branch number / Account number: 4062 / 16070-2
IBAN: BR2460701190040620000160702C1
All buyers must contact the exporter, coordinators and ACE within 7 days of the close of the auction.
Shipping Requirements
Shipping instructions are to be sent to exporter within 7 (seven) days of the close of the auction by the
successful bidder or the bidder’s designated importer. Bidders can nominate any importer. A COE
cooperating importer is recommended. These can be found on the ACE website at
www.allianceforcoffeeexcellence.org
All Lots must be shipped within 45 days of the auction. No claim may be made to the exporter, farmer,
Alliance for Coffee Excellence or BSCA on any COE lot shipped after 45 days. COE lots for Brazil are
shipped, all lots as EXW (Ex-works), net weight and applicable fees- airfreight is available at an extra cost
and can be coordinated by the exporter. Lots will be shipped as per the instructions and at the cost of
the successful bidder. Any changes that result in extra fees will be paid by the buyer.
THE NOMINATED EXPORTER
1. Exporter Name: Sancoffee - Cooperativa dos Produtores de Cafés Especiais Santo Antonio Estates
Coffee LTDA
2. Exporter Address: Estrada do Aeroporto – KM01 – S/N – Caixa Postal 19 – Padre Lúcio, Santo Antonio
do Amparo, MG, Brazil – Postal code: 37262-000
3. COE Coffee Warehouse Address: Estrada do Aeroporto – KM01 – S/N – Caixa Postal 19 – Padre Lúcio,
Santo Antonio do Amparo, MG, Brazil – Postal code: 37262-000
4. Exporter Contact Name: Allan Botrel
5. Exporter Phone numbers: 55 35 99887-6997 and 55 35 3863-1412
6. Exporter Email Address: allan.botrel@gmail.com
7.Copy to: darrin@cupofexcellence.org, gary@cupofexcellence.org, kathia@cupofexcellence.org,
gabriela@cupofexcellence.org, vinicius@bsca.com.br, chris@bsca.com.br, events@bsca.com.br
Box Dimensions: 55cm X 35cm X 26cm
All buyers must contact the exporter, coordinators and ACE within 7 days of the close of the auction. Any
additional costs and/or special requests will be charged to buyers. The buyer is responsible for always
keeping the ACE team looped in all communications related to COE with the exporter.
Modification of this Agreement
The Management of the Cup of Excellence program have the right to modify this Agreement and any
policies affecting the website. Any modification is effective immediately upon posting to the website or
distribution via electronic mail. Your continued use of the auction or website following the notice of any
modification shall be deemed your acceptance of the modification(s).
Indemnification, Claims and Disclaimer
Use of this internet auction and ACE website is at the bidder’s own risk. Bidders agrees not to hold the
Alliance for Coffee Excellence, Brazil the provider of software, internet services or telecommunications
companies for any consequential, incidental and/or liquidated damages if any that may result from or is
claimed to result from, the bidder’s participation in the auction.
The winning coffees have been selected and scored in blind cuppings. The winning farm and the specific
coffee lot information is submitted by each farmer and is not known to the public until the winning coffees
have been disclosed following the international stage cuppings held by the chosen panel. ACE assumes
the farm information is correct and up to date but is not responsible should some information change
before or after the auction. Bidders should assess the value of each coffee based on quality in the cup
and its appropriateness for their company. Farm information is for educational purposes only but can be
used to help sell the winning coffees. All quality claims must be made within 15 days of delivery as per the
Green Coffee Association of NYC ruling but no claim can be made on any coffees shipped more than 45
days after the close of the auction. Should a claim arise, a neutral arbitration panel will be assembled to
assess the claim. Bidding at this auction represents a contract to purchase the coffee. Should a buyer
default on payment legal remedies will be undertaken.
For any quality claims, ACE must be contacted directly before any public statements/ posts/ social media
articles or any related matters are published to a general audience. A resolution will be amicably sought
after between ACE, in-country partner, buyer, and exporter. Any public statements/ posts/ social media
articles or any other general audience published before contacting ACE will result in a void quality claim
process. ACE reserves the right to have the final resolution in any quality claim.
Bidding Instructions and Pricing Brazil
Cup of Excellence Internet Auction
The 2022 Cup of Excellence Internet Auction is sponsored by The Alliance for Coffee Excellence, Inc. (ACE)
and Brazil Specialty Coffee – SCA. If assistance is required during the auction please contact
darrin@cupofexcellence.org, kathia@cupofexcellence.org or david@mcultivo.com
Acceptance of Terms and Conditions
Your participation in this auction indicates your review and agreement to the following terms. Should you
purchase any Cup of Excellence coffee at this auction you agree to the terms and conditions of purchase
and shipping included in this agreement. Any buyer of any Cup of Excellence coffee through the auction
or through a secondary channel agrees to the use and restrictions of the Cup of Excellence® mark. Any
misuse of this mark may be cause for legal proceedings. It is the responsibility of the bidder to determine
quality and appropriate value. Bidders should assess the value of each coffee based on quality in the cup
and its appropriateness for their company. Farm information is for educational purposes only but can be
used to help sell the winning coffees.
Auction Opening Date and Times
Auction will open for bidding on January 12th, 2023 at 9:00AM (New York)
Your opening time may vary- please check based on 9:00AM EDT (New York)
The Auction will open for bidding at:
● 06:00 (Los Angeles)
● 09:00 (New York)
● 14:00 (London)
● 15:00 (UTC Oslo/Amsterdam)
● 17:00 (Moscow)
● 18:00 (Dubai)
● 22:00 (Hong Kong)
● 23:00 (Tokyo/Seoul)
● 01:00 (Melbourne/Sydney) December 2nd
Coffee Lots
The 24 coffee lots being offered for sale through this internet auction were designated Cup of Excellence
(COE) winners at the 2022 Brazil competition. The designated coffees were blindly cupped through the
following process:
Preselection stage: September 12th – September 22nd with the 12 National Judges, at Patrocinio/Minas
Gerais, with Erwin Mierish as the head judge.
National stage: October 17th – October 21st with the 13 National Judges at Patrocinio, with Erwin Mierish
as the head judge.
International stage: October 25th – October 28th with the 17 International Judges at Patrocinio/Minas
Gerais, with Erwin Mierish as the head judge.
No other coffee can be sold using this designation. Online bidding for any Cup of Excellence lots is only
available through this website. Each lot is separate and distinct. The top 3 lots scoring 90+ points have
already been separated into 2 distinct lots labeled A and B. Samples have been made available.
Auction Pricing
Pricing for the lots are figured in USD dollars and cents per pound. A minimum opening price of $5.50/lb
for coffee For each lot has been set by BSCA as representative of the winning farmers. All opening bids on
all lots must be $5.50 USD or any amount greater. Incremental bids must be $.10 (ten cents) per pound
or any amount greater than $.10 (ten cents) per pound.
Bidding, Opening and Closing
All lots will open together with the same minimum price. The bidding page will indicate “OPEN” until all
lots have at least one bid after which a 3-minute countdown clock will begin. A bidder may place multiple
or single bids on any or all lots during the open auction or during the 3-minute countdown clock. Each bid
on any lot resets the clock to 3 minutes. A clock on the bidding page will indicate the time remaining for
the auction. Once there are no more bids on any lot during the 3-minute time window the auction and all
lots will close for bidding. A PENDING notification does not end the auction even though bidding may
cease. No bid is final until the FINISHED notification appears. Once the auction software indicates
FINISHED the highest bid wins the lot and all lots are closed for any additional bidding. At the conclusion
of the auction, the buyer for the lot and the person responsible for payment and for shipping coordination
will be the bidder placing the highest bid or auto bid for that lot. Should there be two identical auto bids
the first auto bid placed wins the lot.
Proxy and Auto Bids
An auto-bid or proxy feature is available to any bidder wishing to allow the software to place their next
highest bid. A bidder can place a high bid on any coffee lot using the auto-bid function. The software will
then place a ten cent higher bid above a competitive bid until the auto bid price is reached. The software
will not place any higher auto-bid amount unless there is a competitive bid for that lot. Each Bidder will
be able to view the current high bid for a Lot at any time during the Auction. Individual bids once accepted
by the auction software, may not be revoked or withdrawn. Buyers are fully responsible for the bids placed
and must comply and accept their set purchased price during the auction should they result winners of
the lot. However, you may cancel an auto-bid to prevent the system from placing further bids on your
behalf.
Packing Fee
All Cup of Excellence coffees are vacuum packed in cartons each containing 2 (two) 15kg bags.
Successful bidders will be charged $.20 (twenty cents) per pound mandatory fee for vacuum packing.
Bidding calculations and vacuum packing fee are based on actual pounds after milling and packing the
coffees. The number of 30kg boxes as well as the weight in pounds will be shown.
Communication During and After Auction
Each Bidder will log in using his/her confidential password. All bids will be identified during the auction
with a bidding number not a company name. During the auction the software will communicate any
outbids, any auction issues, notifications or final successful bids using the email address registered for
that bidder. It is the bidder’s responsibility to ensure that the registered email is correct. Contact ACE staff
for verification if uncertain.
Posting the Results
30 minutes or earlier after the end of the auction successful bidders will be identified by their company
names. The auction results will be posted on the ACE website. Buying group members and their company
identification is the responsibility of the actual bidder. Buyers can also be added at a later date.
To modify & add names of winning bidders on the ACE website please email carlos@cupofexcellence.org
once the auction has concluded.