Auction Agreement for Ethiopia - Cup of Excellence 2022 - August 23 @ 1 PM GMT
Payment and Shipping Requirements for Ethiopia
Cup of Excellence Internet Auction
The 2022 Cup of Excellence Internet Auction is sponsored by The Alliance for Coffee Excellence, Inc. (ACE) and the Ethiopian Coffee and Tea Authority. If assistance is required immediately following the auction please contact email@example.com or firstname.lastname@example.org, email@example.com
Acceptance of Terms and Conditions
Your parflcipation in this auction indicates your review and agreement to the following terms. Should you purchase any Cup of Excellence coffee at this auction you agree to the terms and condifions of purchase and shipping included in this agreement. Any buyer of any Cup of Excellence coffee through the auction or through a secondary channel agrees to the use and restrictions of the Cup of Excellence° mark. Any misuse of this mark may be cause for legal proceedings. It is the responsibility of the bidder to determine quality and appropriate value. Bidders should assess the value of each coffee based on quality in the cup and its appropriateness for their company. Farm information is for educational purposes only but can be used to help sell the winning coffees.
The 30 coffee lots being offered for sale through this internet auction were designated Cup of Excellence (COE) winners at the 2022 Ethiopia competition. The designated coffees were blindly cupped through the following process:
Preselection stage: March 28 - April 8 with the 9 National Judges, at Addis Ababa COE center, with Paul Songer as the head judge.
National stage: May 30 - June 3 with the 9 National Judges at Addis Ababa COE center, with Paul Songer as the head judge.
International stage: The designated coffees were blindly cupped from June 10 — July 8, 2022 by a panel of COE experienced cuppers designated by ACE in 8 Global Coffee Centers (GCC) around the world.
No other coffee can be sold using this designation. Online bidding for any Cup of Excellence lots is only available through this website. Each lot is separate and distinct. The top 3 lots scoring 90+ points have already been separated into 2 distinct lots labeled A and B. Samples have been made available.
The Ethiopia Cup of Excellence coffees are vacuum packed in cartons each containing 2 (two) 15kg bags. Successful bidders will be charged $.20 (twenty cents) per pound mandatory fee for vacuum packing in addifion to the per pound cost of the auction price for each lot. Bidding
calculations and vacuum packing fee are based on actual pounds after milling and packing the coffees. The number of 30kg boxes as well as the weight in pounds will be shown. A broken seal on any vacuum package does not automatically warrant a claim or indicate a quality change.
Financial Responsibility and Group Bidding
The individual bidder placing the highest bid at the close of the auction is responsible for the financial payment to the exporter of the entire lot. Individual bids once accepted by the auction software, may not be revoked or withdrawn. the exporter may approve multiple payments and multiple shipping instructions for a single lot but only if the successful bidder requests the approval and submits all of the shipping instructions within 7 days of the auction. If the exporter or the country partner denies the request for any reason the bidder will be held liable for the entire payment regardless of group purchase. If a lot is split and sent to more than one destination the buyer will be responsible for any additional costs or fees associated with that export.
In a situation where the farmer is responsible for the payment of the transport, it is expected the winning bidder will designate a shipping method which will not substantially affect the costs the farmer is charged within the origin country to deliver the coffee to the shipping facility such as but not limited to: port, airport, third party designated exporter. The management of the Cup of Excellence program has the right to seek and provide the winning bidder fair shipping options considered equative for the selling and buying parties.
The responsibilities of the lead bidder of a buyer group are to review, approve and socialize all terms and conditions with each member of their buying group. This bidder agreement is only sent to those registered to bid in the auction, if the members of your buying group are not registered for the auction the lead bidder is required to share the agreement to get each member’s approval. It is required that the lead bidder in the auction to with the exporter facilitating communication and expediting the payment process if any setbacks are encountered regarding payment or complications in communicating with other buyers from the
If a lot is split between several buyers and sent to more than one destination, all additional buyers of said lot will be charged with an extra fee per shipment to cover the additional administrative costs associated with the export depending on the transport mode:
Air cargo: $200 USD Sea freight: $350 USD
Full payment of the lot(s)and the packing fee(s) is required prior to shipment unless other requests are made in writing and approved in advance. Cash against documents must also be approved in advance of the auction. Prepayment of the lot is required if moved to another exporter to be shipped. Shipment, quality and delivery responsibility will revert to new exporter.
Full payment is due 30 (thirty) days after the close of the auction regardless of ship date or method. A minimum 2% monthly late fee may be charged for any lots not paid within 30 days.
Shipping instructions are to be sent to the exporter within 7 (seven) days of the close of the auction by the successful bidder or the bidder’s designated importer. Bidders can nominate any importer. A COE cooperating importer is recommended. These can be found on the ACE website at www.aIIianceforcoffeeexceIIence.org
All Lots must be shipped within 45 days of the auction. No claim may be made to the exporter, farmer, Alliance for Coffee Excellence or the Ethiopian Coffee and Tea Authority on any COE lot shipped after 45 days. COE lots for Ethiopia are shipped, terms' FOB for Sea shipping FCA for Air shipping (recommended), net weight and applicable fees- airfreight is available at an extra cost and can be coordinated by the exporter. Lots will be shipped as per the instructions and at the cost of the successful bidder. Any changes that result in extra fees will be paid by the buyer.
THE NOMINATED EXPORTER
S.A. Bagersh PVT.LTD.CO
COE Coffee Warehouse Address: Gerji Addis Ababa Exporter Contact Name: Mr. Abdella Bagersh Exporter Phone numbers: ++251 911 201310 Exporter Email Address: firstname.lastname@example.org
Box Dimensions: 60Cm X 40Cm X 30Cm
All buyers must contact the exporter, coordinators and ACE within 7 days of the close of the auction. Winning farmers will cover normal FOB costs occurring from warehouse to port, any additional costs and/or special requests will be charged to buyers.
Modification of this Agreement
The Management of the Cup of Excellence program have the right to modify this Agreement and any policies affecting the website. Any modification is effective immediately upon posting to the website or distribution via electronic mail. Your continued use of the auction or website
*FOB: the seller delivers the goods on board the vessel at his own cost.
’FCA: export cleared goods are delivered by the seller to the carrier at the named and defined location mentioned in the contract.
In both cases: All export documents are at the responsibility of exporter to provide &
The buyer is responsible for clearing the shipment at destination with all involved in the process (customs/taxes/paperwork/permits)
following the notice of any modification shall be deemed your acceptance of the modification(s).
Indemnification, Claims and Disclaimer
Use of this internet auction and ACE website is at the bidder’s own risk. Bidders agrees not to hold the Alliance for Coffee Excellence, Ethiopia the provider of software, internet services or telecommunications companies for any consequential, incidental and/or liquidated damages if any that may result from or is claimed to result from, the bidder’s participation in the auction.
The winning coffees have been selected and scored in blind cuppings. The winning farm and the specific coffee lot information is submitted by each farmer and is not known to the public until the winning coffees have been disclosed following the international stage cuppings held by the chosen panel. ACE assumes the farm information is correct and up to date but is not responsible should some information change before or after the auction. Bidders should assess the value of each coffee based on quality in the cup and its appropriateness for their company. Farm information is for educational purposes only but can be used to help sell the winning coffees. All quality claims must be made within 15 days of delivery as per the Green Coffee Association of NYC ruling but no claim can be made on any coffees shipped more than 45 days after the close of the auction. Should a claim arise, a neutral arbitration panel will be assembled to assess the claim. Bidding at this auction represents a contract to purchase the coffee. Should a buyer default on payment legal remedies will be undertaken.